Smartsheet is a cloud-based work management platform that combines spreadsheet simplicity with robust project management capabilities. Its familiar interface makes it easy for teams to track tasks, manage workflows, and collaborate on projects in real-time.
At its core, the platform offers essential project management tools like Gantt charts, customizable dashboards, and automated workflows. Teams can view their work in multiple formats, including grid, card, and calendar views, while sharing updates and tracking progress through built-in communication features.
The software integrates smoothly with popular tools such as Microsoft Office 365, Google Workspace, and DocuSign. Its automation features help reduce manual work by streamlining repetitive tasks, while its reporting tools provide clear insights into project status and team performance.
Available in several tiers, from a basic free version to comprehensive enterprise plans, Smartsheet scales to meet different organizational needs. The platform serves everyone from small teams to large corporations, with pricing that starts at $9 per user per month for the Pro plan.
With its focus on security and compliance, Smartsheet maintains strict data protection standards while giving users full control over their information. This makes it suitable for businesses that need to maintain high security standards while managing their projects and workflows.
Smartsheet offers a solid project management platform that users appreciate for its workflow automation and integration capabilities. The tool shines with customizable reporting and dashboard features that make collaboration smooth. However, users have raised concerns about its increasing pricing and less intuitive user interface.
While the software excels in flexibility and ease of use for those familiar with spreadsheets, it falls short in some areas like mobile offline support and advanced resource management. Some teams find its capabilities limiting compared to specialized tools, suggesting it works best for smaller to mid-sized projects that don't require complex capacity planning.
While Smartsheet looks like a spreadsheet, it offers way more project management power than Excel. You'll get real-time collaboration where everyone sees updates instantly, built-in Gantt charts, and automated workflows that Excel can't match. Smartsheet also connects team members better with @mentions, comments, and file attachments right in your sheets. Excel is still great for complex calculations, but Smartsheet is built for managing work rather than just crunching numbers.
Can I use Smartsheet offline?Smartsheet works best when you're online since it's cloud-based. The mobile app has some limited offline viewing capabilities, but you can't make changes or updates without an internet connection. Any work you need to do offline will have to wait until you're back online. If you often work in places with spotty internet, this is something to keep in mind before committing to Smartsheet as your main work tool.
Is Smartsheet good for small teams or just big companies?Smartsheet works well for teams of all sizes. Small teams can start with the basic features and grow into more advanced tools as needed. The learning curve isn't too steep, especially if your team already knows how to use spreadsheets. Many small businesses and teams use Smartsheet for project tracking, client management, and team coordination. The price might be a factor for very small teams, but the productivity gains often make up for the cost.
How long does it take to learn Smartsheet?Most people get comfortable with Smartsheet basics in about 1-2 weeks. If you've used spreadsheets before, you'll pick it up even faster. The interface is pretty straightforward, and there are lots of templates to help you get started. The more advanced features like automation rules and complex formulas might take a few more weeks to master. Smartsheet also offers free training videos and a help center that speeds up the learning process.
Can Smartsheet handle complex projects with dependencies?Yes, Smartsheet handles complex projects with dependencies quite well. You can create task dependencies in Gantt view by simply dragging lines between tasks. When you move a task, all dependent tasks will shift automatically. You can set up predecessor/successor relationships and create critical path highlighting. For very large or complex programs, you might need to use the Business or Enterprise plan to get the most advanced project management features, but the core dependency tracking works on all paid plans.
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