The Best Invoicing Software for Contractors in 2025

Invoice2go - Mobile-First Invoicing for Contractors

Invoice2go stands out as a practical solution for contractors who need to handle invoicing on the go. The platform caters specifically to small businesses and independent professionals who don't want to be tied to a desk for financial management. With its cross-platform availability on iOS, Android, and web browsers, contractors can create invoices, track expenses, and manage client communications from virtually anywhere.

What makes Invoice2go particularly useful for contractors is its simplicity. You don't need accounting expertise to create professional-looking invoices that represent your brand well. The platform also helps streamline the entire payment process, from sending estimates to collecting final payments, which is essential for maintaining cash flow in contracting businesses.

Internet Reviews

Users consistently praise Invoice2go for its user-friendly interface and the professional appearance of its invoices. Many contractors mention how easy it is to add their logo and customize templates to match their business branding. The mobile functionality gets high marks from professionals who spend most of their time at job sites rather than offices.

Recent feedback has noted some frustration with price increases, making some long-time users question the value. Technical issues like occasional login problems and changes to payment processing have also been mentioned in reviews. Customer support receives mixed reviews, with some users reporting prompt assistance while others, particularly those on lower-tier plans, mention delays in getting help.

Features

• Professional Invoice Creation: Quickly generate customizable invoices with templates that let you add your company logo, colors, and branding in seconds.
• Multiple Payment Options: Accept online payments through credit cards, debit cards, PayPal, and Google Pay, helping you get paid faster and more conveniently.
• Smart Expense Tracking: Capture and organize receipts by snapping photos, which can be easily added to invoices and tracked for accurate financial management.
• Comprehensive Business Reports: Access over 10 detailed reports that provide insights into sales, outstanding balances, and cash flow to help you make informed business decisions.
• Seamless Software Integration: Connect smoothly with accounting platforms like QuickBooks, Xero, and Gusto to streamline your financial workflows.
• Client Communication Tools: Send professional estimates, convert them to invoices, and use automatic reminders to maintain clear communication with clients.
• Cross-Platform Accessibility: Manage your business from anywhere using iOS, Android, and web platforms, ensuring flexibility for small businesses and freelancers.

Simplified Pricing Information

• Starter Plan offers 2 invoices per month at $5.99 monthly or $59.99 annually, ideal for small businesses with basic invoicing needs.
• Professional Plan provides 5 invoices monthly at $9.99 monthly or $99.99 annually, including QuickBooks/Xero integration and advanced reporting features.
• Premium Plan delivers unlimited invoices at $39.99 monthly or $399.99 annually, designed for larger businesses with advanced features like recurring invoices and phone support.
• All plans include a free trial period and offer a 16% discount when billed annually, allowing businesses to test features before committing to a subscription.

Overall Opinion

Invoice2go offers a solid option for contractors who prioritize mobility and simplicity in their invoicing software. The platform shines with its straightforward invoice creation and strong mobile functionality, making it particularly valuable for professionals who work primarily in the field. While the recent price increases have caused some concern among users, the time-saving features and professional presentation still make it worth considering.

For contractors with basic invoicing needs who don't want to invest in more complex accounting software, the lower-tier plans provide good value. However, those who need to send numerous invoices monthly should carefully evaluate whether the Premium plan's higher cost aligns with their business needs. Overall, Invoice2go remains a practical tool for contractors looking to streamline their invoicing process while maintaining a professional image.

FreshBooks - Cloud Accounting Made Simple

FreshBooks stands out in the contractor invoicing space as a polished solution that began as a simple invoicing tool but has evolved into a comprehensive financial management platform. The software strikes a balance between powerful accounting features and user-friendly design that won't overwhelm contractors who aren't accounting experts.

What makes FreshBooks particularly appealing for contractors is its focus on service-based businesses. The platform excels at time tracking, project management, and client collaboration - all essential functions for contractors juggling multiple projects and clients. Its mobile app also allows for on-the-go invoice creation and expense tracking, perfect for contractors who split time between the office and job sites.

Internet Reviews

FreshBooks generally receives positive feedback from users, with many praising its intuitive interface and straightforward approach to accounting tasks. Contractors particularly appreciate the responsive customer support team and the convenience of the mobile app for managing finances between job sites.

Some users mention that FreshBooks is priced higher than some alternatives, but many feel the user experience justifies the cost. Recent platform updates have received mixed reviews, with some longtime users preferring the previous interface. Payment processing features get high marks, though a few users note occasional hiccups with electronic payment compatibility.

Features

• Invoicing Powerhouse: Create professional, customizable invoices with automatic tax calculations, recurring billing, and multi-language support to streamline your financial workflow.
• Intelligent Time Tracking: Easily log hours, use automatic timers, and collaborate with team members while seamlessly converting tracked time into billable invoices.
• Expense Management: Capture receipts instantly, categorize expenses automatically, and generate comprehensive spending reports to simplify financial record-keeping.
• Robust Financial Reporting: Access detailed profit and loss statements, balance sheets, and sales tax summaries that provide crystal-clear insights into your business's financial health.
• Project Collaboration Tools: Invite team members and clients to collaborate, share files, track project conversations, and manage deadlines in one integrated platform.
• Seamless Bank Integration: Connect bank accounts automatically, reduce manual data entry errors, and synchronize financial transactions with minimal effort.
• Client Management System: Maintain a comprehensive client database, utilize a dedicated client portal, and keep internal notes for personalized business interactions.
• Flexible Payment Processing: Accept online payments in multiple currencies, process credit card transactions directly through invoices, and accelerate your cash flow.
• Advanced Security Features: Protect your financial data with 256-bit SSL encryption and integrate smoothly with popular business applications for enhanced workflow efficiency.

Simplified Pricing Information

• FreshBooks offers a 30-day free trial for all plans, allowing users to test features before committing to a paid subscription.
• Lite Plan starts at $19 monthly (or $7.60 with 60% off), supporting up to 5 billable clients with unlimited invoicing, expense tracking, and time tracking.
• Plus Plan priced at $33 monthly (or $13.20 with 60% off) offers expanded features for up to 50 billable clients, including automated invoicing and client retainers.
• Premium Plan costs $60 monthly (or $24 with 60% off) provides unlimited billable clients, project profitability tracking, and advanced accounts payable features.
• Select Plan offers customized pricing with exclusive support, lower transaction rates, and advanced features, requiring direct contact with FreshBooks for a personalized quote.
• Additional add-ons include Team Member Accounts at $11 per user monthly and Advanced Payments at $20 per month.

Overall Opinion

FreshBooks hits the mark for contractors who need reliable invoicing and financial management without getting bogged down in complex accounting procedures. The platform shines brightest in its core competencies: creating professional invoices, tracking time and expenses, and managing client relationships. These strengths align perfectly with most contractors' daily operational needs.

While it costs more than some alternatives, the investment pays off in time saved and professional presentation. Small to mid-sized contracting businesses will find the most value here, though very small operations might find the price hard to justify. The software's growth from a simple invoicing tool to a more complete accounting solution makes it versatile enough to handle a contracting business's evolving needs as it scales.

vCita - All-in-One Business Management Platform

vCita brings together all the tools contractors need to run their business smoothly in one convenient platform. With its user-friendly interface, this software makes it simple to handle everything from scheduling appointments to managing clients and processing payments.

What sets vCita apart is its versatility for service-based businesses. The platform offers a client portal where customers can book appointments, make payments, and exchange documents without hassle. Contractors can manage their business on the go with both desktop and mobile apps, making it easy to stay connected with clients from anywhere.

Internet Reviews

Users generally praise vCita for its comprehensive approach to business management. Many contractors appreciate how it streamlines their daily operations through automated scheduling and payment processing. The customization options get high marks, allowing businesses to adapt the platform to their specific needs.

Customer support receives mixed feedback, with some users mentioning inconsistent response times. A few reviewers note occasional technical issues with widgets and integrations. Despite these concerns, most users find the platform valuable for saving time and improving client communication.

Features

• Client Management System: Organize detailed client records with customizable CRM tools that track interactions, bookings, and communication history in one centralized platform.
• Online Booking Solution: Enable clients to schedule appointments directly through websites, social media, and email signatures with real-time calendar synchronization across multiple platforms.
• Secure Payment Processing: Accept payments through multiple channels like credit cards, PayPal, Stripe, and Venmo with automated invoicing and electronic signature capabilities.
• Marketing and Communication Tools: Run professional email and SMS campaigns, manage client portals, and share documents securely to enhance client engagement.
• Staff Management Features: Track staff schedules, manage resource availability, and collaborate efficiently with shared calendars and automated scheduling.
• AI-Driven Business Insights: Leverage BizAI to receive actionable recommendations based on your business data and industry benchmarks for strategic growth.
• Comprehensive Business Integration: Connect seamlessly with tools like QuickBooks, Google Analytics, and Zoom through Zapier to streamline your business operations.

Simplified Pricing Information

• Kickstart Plan offers solo entrepreneurs basic features at $29 per month, including appointment scheduling, client management, and online payments.
• Business Plan provides established businesses advanced features like staff management and performance reports at $65 per month, with annual billing reducing to $54 per month.
• Platinum Plan delivers comprehensive features including HIPAA compliance and priority support at $110 per month, with annual billing reducing to $93 per month.
• Additional SMS messages can be purchased at 5 cents per SMS in the US and 10 cents internationally, with support sessions and customization options available through direct contact.

Overall Opinion

vCita stands out as a practical solution for contractors looking to streamline their business operations. Its strength lies in combining essential functions like scheduling, client management, and invoicing in one accessible platform. The software is particularly valuable for small to medium-sized contracting businesses that want to reduce administrative work.

While the pricing might seem steep for solo contractors just starting out, the time savings and professional client experience can justify the investment as your business grows. Consider starting with the basic plan to test its features before committing to higher tiers. The platform's mobile functionality makes it especially useful for contractors who spend most of their time in the field rather than behind a desk.

Sage - Professional-Grade Accounting for Contractors

Sage stands out as a comprehensive financial management solution tailored for contractors who need more than basic bookkeeping tools. Their cloud-based platform bridges the gap between simple invoicing apps and full-scale enterprise systems, making it suitable for growing construction businesses.

What sets Sage apart is its scalability – contractors can start with the basic accounting package and gradually add more sophisticated features as their business expands. The software integrates seamlessly with other construction management tools, allowing for smooth workflow from project estimation to final payment collection.

Internet Reviews

Sage Business Cloud Accounting receives mixed feedback from contractors online. Users consistently praise its robust reporting capabilities and integration options with other business apps. The clean graphics and intuitive dashboard design also earn positive mentions from construction professionals who need to quickly check project financials.

However, some contractors report difficulties with navigation, particularly when first learning the system. There are also concerns about its suitability for larger construction operations with complex project structures. The support team gets high marks for responsiveness, though some users wish for more flexibility in service options.

Features

• Cloud-Based Financial Management: Access your construction finances anywhere with a comprehensive platform that keeps your books organized across multiple job sites.
• Smart Invoicing System: Create professional invoices with options for progress billing, retention tracking, and automatic payment reminders for clients.
• Automated Expense Tracking: Capture receipts from the job site using mobile technology and categorize expenses by project with minimal manual effort.
• VAT Compliance Tools: Handle tax calculations automatically with built-in compliance features that reduce the risk of errors on construction-related tax filings.
• Integrated Payroll Management: Manage subcontractor payments, employee wages, and compliance requirements from a single dashboard.
• Enterprise Resource Planning: Scale up to advanced ERP solutions as your contracting business grows, with tools specifically designed for construction project management.
• Real-Time Business Intelligence: Track project profitability with dashboards that show labor costs, material expenses, and overall financial performance by job.

Simplified Pricing Information

• Sage Accounting Start ($10/month) offers basic invoicing and expense tracking suitable for independent contractors.
• Sage Accounting Standard ($25/month) adds cash flow forecasting and multi-user access, ideal for small contracting teams.
• Sage Accounting Plus ($40/month) includes inventory management and advanced reporting for established contracting businesses.
• Enterprise solutions like Sage Intacct and Sage 300 have custom pricing based on company size and specific construction industry needs.

Overall Opinion

Sage provides a solid accounting foundation for contractors who need more than basic invoicing features but aren't ready for complex industry-specific software. Its greatest strength lies in its scalability – contractors can start simple and add more sophisticated financial management tools as their business grows.

While the learning curve might be steeper than some alternatives, the investment in time pays off through better financial visibility and compliance management. For contractors managing multiple projects with various payment structures, Sage offers the robust framework needed to keep everything organized without requiring a dedicated accounting department.

Joist - Invoicing Software Built for Contractors

Joist stands out as a specialized billing and invoicing solution designed specifically for contractors across various trades. Whether you work in fencing, flooring, drywall, or carpentry, this platform aims to simplify your daily administrative tasks.

Since 2011, Joist has grown to support over 150,000 contractors in managing their business operations. Now operating as part of EverCommerce, the platform continues to develop tools that help contractors create professional documents, track expenses, and manage customer information in one centralized system.

With mobile apps for both iOS and Android, Joist gives contractors the flexibility to manage their business from anywhere, whether at the job site or on the go.

Internet Reviews

Joist offers a mixed user experience according to online feedback. Users consistently praise its reliability and straightforward approach to managing invoices and estimates. The customer service team receives particular commendation, with many contractors finding them responsive and helpful when issues arise.

However, recent changes to the free version have created some frustration among users. The limitations on free invoice sending have become a point of contention, especially for smaller contractors who can't justify the subscription costs. Despite these concerns, many users still value Joist for helping them stay organized.

Features

• Estimates and Invoices: Create professional estimates and invoices quickly, with the ability to add line items and document photos for enhanced clarity and client communication.
• Online Payments: Support direct online payment options, making it easier for clients to settle invoices and improve cash flow for contractors.
• Homeowner Financing: Offer flexible financing options to clients, helping contractors secure more jobs and provide convenient payment terms.
• Customer and Job Management: Organize all customer information and job details in one centralized platform for streamlined project tracking.
• QuickBooks Sync: Automatically sync data between Joist and QuickBooks Online, simplifying bookkeeping and reducing manual data entry.
• Document Customization: Add custom logos, photos, and contracts to professional documents, enhancing your business's professional image.
• Client Notifications: Receive real-time updates when clients view, open, or sign estimates and invoices, keeping you informed about client interactions.
• Expense Tracking: Monitor and organize all job-related expenses with built-in tracking tools for better financial management.
• Work Order Creation: Easily generate work orders by removing sensitive information from estimates and invoices for your crew.
• File Attachments: Attach important documents like floor plans or receipts directly to estimates and invoices for comprehensive project documentation.
• Line Item Markup: Add photos to line items and apply customizable markup to ensure precise and transparent pricing for your services.

Simplified Pricing Information

• Joist Basics provides a free version with up to 5 documents per month, unlimited clients, logo display, line item and photo additions, and basic collaboration tools.
• Joist Pro offers unlimited documents, online payments, homeowner financing, project templates, QuickBooks sync, and support for $14 monthly or $140 annually.
• Joist Elite includes all Pro features plus deposit schedules, change orders, client activity tracking, and priority support at $32 monthly or $320 annually.
• Annual plans provide a discount, effectively giving users two free months compared to monthly billing for both Pro and Elite subscriptions.

Overall Opinion

Joist delivers a practical solution for contractors looking to simplify their administrative work. The software strikes a good balance between functionality and usability, making it particularly suitable for small to medium-sized contracting businesses.

While the recent limitations on the free plan have disappointed some users, the paid tiers offer good value for contractors who need more advanced features. The mobile functionality means you can create estimates on-site and send invoices from anywhere, potentially helping you get paid faster.

For contractors who want to present a more professional image to clients while reducing paperwork, Joist provides a straightforward solution with enough flexibility to grow with your business. The QuickBooks integration is especially valuable for those looking to streamline their accounting processes.