The Very Best Intranet Software for Small Business in 2025

Empuls - Employee Engagement & Intranet Platform

Empuls offers a comprehensive approach to building workplace connections through its employee engagement platform. It combines several essential tools that modern businesses need to create a cohesive work environment, especially for teams that might be spread across different locations.

Running on AWS infrastructure, Empuls helps organizations develop their unique company culture while keeping team members engaged and motivated. The platform brings together recognition systems, communication tools, and feedback mechanisms in one centralized place.

What makes Empuls stand out is how it handles various aspects of the employee experience. From simple peer recognition to team-wide celebrations of achievements, the platform aims to strengthen workplace relationships and boost morale.

Features

• Recognition & Rewards Platform: Enables peer recognition with over 21,000 reward options across 20+ categories, helping employees feel valued and appreciated.
• AI-Powered Surveys: Conducts pulse and lifecycle surveys using conversational AI to gather personalized employee feedback and measure satisfaction.
• Social Intranet and Community Builder: Connects distributed teams through transparent communication and an AI bot that fosters community engagement.
• Engagement Gamification: Creates healthy competition with engagement scores, leaderboards, and custom quizzes to motivate employees.
• Real-Time Sentiment Analytics: Provides immediate insights into employee sentiment through visual heat maps and data-driven recommendations.
• Enterprise Security Integration: Ensures data protection with ISO 27001:2013 certification, SOC 2 compliance, and flexible HRMS integrations.
• Customizable Employee Experience: Offers white-labeling options, allowing companies to brand the platform with their unique visual identity.

Simplified Pricing Information

• Empuls offers a flexible pricing model starting at $2.00 per month per user, with plans designed to match different organizational needs.
• Pricing components include Social Intranet & Community Groups at $1 per employee monthly, Perks and Benefits at $2 per employee monthly, Reward and Recognize at $3 per employee monthly, and Surveys at $3 per employee monthly.
• A 14-day free trial is available for all plans without requiring payment information, and Empuls Lite for Gifting and Reward Automation is permanently free.
• Volume discounts are available for large organizations, and pricing can be customized based on active user count and selected features.

Internet Reviews

Empuls emerges as a promising employee engagement platform that helps organizations boost motivation and productivity. Users appreciate its automated recognition features, like birthday and work anniversary emails, and find the software user-friendly and efficient in organizing internal data.

However, the tool isn't without its challenges. Some users report slower mobile performance and difficulties socializing the platform within their organizations. While generally well-regarded, Empuls still has room for improvement, particularly in its mobile experience and internal communication strategies.

Overall Opinion

Empuls offers small businesses a solid option for building their internal communication networks while focusing on employee recognition and engagement. The platform's strength lies in how it combines several tools into one system - social intranet, recognition programs, surveys, and rewards - creating a one-stop solution for workplace culture building.

The modular pricing approach allows businesses to select only the features they need, making it more accessible for smaller organizations with limited budgets. While the mobile experience could use improvement, the platform provides good value for companies looking to strengthen their internal communications and build a more connected team environment.

Assembly - Cultivate Culture Through Recognition

Assembly brings a refreshing approach to workplace culture with its AI-powered platform that focuses on employee recognition and engagement. Unlike traditional intranet solutions, Assembly serves as a central hub where teams can celebrate achievements while fostering meaningful collaboration.

What makes Assembly stand out is how seamlessly it fits into existing workflows. The platform integrates with tools your team already uses like Slack, Microsoft Teams, and Google Workspace, making adoption painless. Companies can shape the platform to match their unique values while employees enjoy sending peer-to-peer recognition.

The AI assistance helps teams work smarter by optimizing workflows and improving information access, all while providing leadership with valuable insights through detailed analytics dashboards.

Internet Reviews

Assembly has generated positive feedback among users who appreciate its straightforward approach to team appreciation. The platform gets high marks for its smooth integration with popular workplace tools, which helps teams incorporate recognition into their daily routines without disruption.

Users particularly value how Assembly allows for customized rewards that align with company values. Many report that the platform effectively boosts workplace morale and collaboration through its recognition systems. While comprehensive user feedback is still growing, the general sentiment points to Assembly being a valuable tool for improving team dynamics and internal communication.

Features

• Employee Recognition Platform: Offers customizable peer-to-peer and managerial recognition programs that help teams celebrate achievements and align with company values in real-time.
• Flexible Rewards System: Provides multiple reward types including points and gift cards that employees can easily redeem, with a cost-effective model where companies only pay for redeemed rewards.
• Seamless Communication Tools: Integrates with popular platforms like Slack and Teams to streamline internal communication and keep teams connected and informed.
• AI-Powered Workflow Optimization: Leverages artificial intelligence to help employees access critical information quickly and manage tasks more efficiently.
• Comprehensive Analytics Dashboard: Delivers detailed insights on employee engagement, recognition trends, and collaboration metrics to support data-driven management decisions.
• Organizational Branding Capabilities: Allows companies to customize core values, replace Assembly's logo, and tailor the platform to match their unique organizational culture.
• Enterprise Software Integration: Connects with HR systems like ADP, Google, and Office 365 to create a unified employee experience with minimal disruption.

Simplified Pricing Information

• Free version offers basic features for up to 10 employees.
• Recognition Plan costs $2/month, includes rewards and integrations.
• Engagement Plan priced at $4/month, adds features like surveys and games.
• Culture Suite available at $6/month, includes document storage and HRIS integration.
• Custom Plans offered for large enterprises with specific needs.
• Assembly Neos pricing includes three editions: Essentials at $99/month per user, Premium at $119/month per user, and Pro at $149/month per user.
• Annual payment options available with no setup fees for cloud-based subscriptions.

Overall Opinion

Assembly offers small businesses a practical way to build stronger workplace cultures through thoughtful recognition and engagement. Its strength lies in simplicity and integration - you won't need to overhaul existing systems to see benefits. The tiered pricing makes it accessible for small teams while providing room to grow as your needs expand.

While it requires some initial setup to maximize its potential, the investment pays off through improved team morale and communication. For small businesses looking to create a more connected workplace in 2025, Assembly provides the right balance of useful features without overwhelming complexity. Its focus on recognition rather than just information sharing makes it a worthy consideration for companies that value employee engagement as a priority.

Yammer (Microsoft Viva Engage) - Social Collaboration for Business

Yammer, now rebranded as Microsoft Viva Engage, brings social networking to the workplace with a platform designed specifically for internal company communication. As part of the Microsoft 365 ecosystem, it creates a digital space where teams can connect, share knowledge, and build community.

The platform works like a private Facebook for your company, letting staff post updates, share files, and join groups based on departments or interests. This approach helps reduce email overload while keeping conversations organized and accessible.

Unlike standard business communication tools, Yammer focuses on creating connections across different parts of your organization. Small businesses particularly benefit from its ability to break down silos and foster collaboration between teams that might not regularly interact.

Internet Reviews

Users consistently highlight Yammer's ability to connect distributed teams and create a sense of community within organizations. Many point to its effectiveness in knowledge sharing and cross-departmental collaboration, especially valuable for companies with remote or hybrid workforces.

The platform receives praise for its intuitive interface that resembles familiar social media platforms, making adoption relatively straightforward for most employees. Users appreciate how it helps reduce email volume by moving conversations to a more organized space.

Some criticisms center around notification management, with users reporting challenges in controlling the flow of alerts. Others mention potential information overload when Yammer is implemented alongside other collaboration tools without clear usage guidelines.

Features

• Social Media-Like Interface: Provides a familiar Facebook-style platform where employees can easily post, comment, and share content across the organization with intuitive navigation.
• Dynamic Work Communities: Create topic-focused groups that enable employees to connect around specific departments, projects, or interests, fostering targeted collaboration and knowledge sharing.
• Comprehensive Content Sharing: Share files, documents, and multimedia content with robust search functionality that helps users quickly find relevant information and organizational experts.
• Enterprise-Scale Live Events: Host virtual gatherings supporting up to 10,000 attendees, including town halls, product launches, and training sessions that can be streamed live or watched on-demand.
• Employee Recognition Platform: Provide a digital space for acknowledging achievements, sharing feedback, and boosting organizational morale through interactive communication tools.
• Seamless Microsoft 365 Integration: Connect effortlessly with Outlook, Teams, and SharePoint, creating a unified communication ecosystem that enhances workplace productivity.
• AI-Powered Content Recommendation: Leverage artificial intelligence to curate personalized content feeds, ensuring employees see the most relevant and important organizational updates.
• Mobile Work Connectivity: Access organizational conversations and share updates through highly-rated mobile apps for iOS and Android, enabling communication from anywhere.
• Advanced Conversation Management: Utilize robust reporting and customization features that allow organizations to maintain professional communication standards and protect workplace interactions.

Simplified Pricing Information

• Microsoft Viva Employee Communications and Communities plan costs $2 per user per month, including premium community features and company-branded apps.
• Microsoft Viva Suite offers a comprehensive plan at $12 per user per month, providing advanced tools with data-driven and AI insights.
• Office 365 E1 is priced at approximately $10.50 USD per user per month, bundling email, file storage, web apps, meetings, and chats.
• Office 365 E3 costs around $28.20 USD per user per month, featuring enterprise-level Microsoft 365 apps with enhanced security and compliance options.

Overall Opinion

Yammer (Viva Engage) stands out as a solid choice for small businesses looking to improve internal communication and create a stronger company culture. Its familiar social media format makes adoption relatively painless, while its integration with Microsoft's ecosystem adds significant value for teams already using these tools.

The platform truly shines in connecting distributed teams and breaking down departmental barriers. For small businesses growing beyond single-location operations, Yammer provides an effective way to maintain company culture and knowledge sharing across distances.

While the potential for notification overload exists, thoughtful implementation with clear guidelines can minimize this issue. Overall, Yammer offers small businesses an approachable entry point into enterprise-level communication tools that can scale with your company's growth.

Microsoft SharePoint - Centralized Collaboration Hub for Businesses

Microsoft SharePoint serves as a comprehensive web-based collaboration platform designed to streamline how teams work together. As part of the Microsoft 365 ecosystem, it creates a central space where businesses can organize documents, share information, and improve team communication without hassle.

At its foundation, SharePoint helps teams build customized sites for different departments or projects, making information access straightforward and intuitive. The platform's strength comes from its integration with familiar Microsoft tools like Teams, OneDrive, and Outlook, allowing users to maintain productivity without constantly switching between applications.

For small businesses, SharePoint offers scalable solutions that can grow alongside your company, providing essential document management functionality that adapts to your specific organizational needs while maintaining strong security standards.

Internet Reviews

User feedback for SharePoint reveals a mix of opinions. Many users appreciate its robust collaboration capabilities and how well it works with other Microsoft products. The platform gets praise for its security features and flexibility that can adapt to various business requirements.

However, several reviewers mention the platform's steep learning curve as a significant hurdle. Some users find the interface complex and note that updates sometimes disrupt existing workflows. Technical customization often requires specialized knowledge, which smaller businesses without dedicated IT staff might find challenging.

Features

• Document Management: Tracks document versions, enables co-authoring, and provides robust permission controls to help teams collaborate efficiently and securely.
• Real-Time Collaboration: Seamlessly integrates with Microsoft Teams, allowing multiple users to work on documents simultaneously and communicate in real-time.
• Microsoft 365 Integration: Connects smoothly with Teams, OneDrive, Outlook, and Power Automate to streamline workflows and enhance productivity across your organization.
• Advanced Security Features: Offers comprehensive data protection through access controls, encryption, data loss prevention, and compliance tools to safeguard sensitive information.
• Intelligent Search Capabilities: Provides hybrid search functionality and Microsoft Search integration to help users quickly find and manage information across platforms.
• Customizable Sites: Create team sites, communication sites, and hub sites to centralize information, share resources, and improve organizational communication.
• Developer Extensibility: Supports custom web parts, extensions, and app development through SharePoint Framework to meet unique organizational needs.

Simplified Pricing Information

• SharePoint Online Plan 1: $5 per user monthly (annual commitment) includes 1TB storage per user, basic file sharing, and standard search features.
• SharePoint Online Plan 2: $10 per user monthly (annual commitment) provides unlimited storage, enhanced search, and all Plan 1 features.
• Microsoft 365 Business Standard: $12.50 per user monthly includes SharePoint features plus Microsoft Office apps, Teams, and business email.
• Office 365 E3: $23 per user monthly delivers full SharePoint functionality with the complete Microsoft Office suite, custom email domains, and advanced security features.

Overall Opinion

Microsoft SharePoint stands as a solid option for small businesses that already use Microsoft products and need a versatile collaboration platform. Its greatest strengths lie in document management, security features, and integration with the Microsoft ecosystem.

The platform works best for companies willing to invest time in learning the system or those with some technical expertise. While the initial learning curve might seem steep, businesses that push through this phase often find substantial value in SharePoint's ability to organize information and streamline workflows.

For small businesses weighing their options, SharePoint makes the most sense if you need robust document management and already use Microsoft 365 applications. The lower-tier plans offer good value, though companies should carefully assess whether they need the more advanced features before upgrading to pricier options.

Guru - Smart Knowledge Management with AI Integration

Guru transforms how small businesses manage their internal knowledge by creating a central hub where teams can store, access, and share information efficiently. Unlike traditional intranet solutions, Guru organizes content into digestible "knowledge cards" that make finding information quick and intuitive.

What makes Guru stand out is its seamless integration with everyday workplace tools like Slack, Google Workspace, and Salesforce. This means your team can access important information without disrupting their workflow or switching between applications. The platform's AI capabilities help surface relevant content based on context and user roles, making information discovery feel almost effortless.

Intranet Reviews

Guru has gained recognition in the knowledge management space, particularly for its AI-powered search capabilities and workflow integrations. Users value how it delivers instant, context-aware answers across various enterprise tools. Though specific user testimonials are limited in our research, Guru's position as a leader in intranet and enterprise search categories suggests strong user satisfaction.

Features

• Knowledge Capture Platform: AI-powered system that helps organizations efficiently collect, organize, and share collective knowledge through smart, interconnected knowledge cards.
• Real-Time Information Updates: Automatic review cycles and expiration dates ensure company information stays current and accurate across all platforms.
• Seamless Tool Integration: Connects with popular business tools like Slack, Salesforce, and Google Workspace, allowing users to access knowledge without switching applications.
• AI-Driven Search Functionality: Robust search capabilities that provide context-aware answers tailored to individual user roles and preferences.
• Generative AI Content Assistant: Creates, summarizes, and translates content across 100+ languages, making knowledge documentation faster and more accessible.
• Enterprise-Grade Security: Offers comprehensive access controls, end-to-end encryption, and SOC 2 compliance to protect sensitive organizational information.
• Personalized Knowledge Agents: Custom AI tools that adapt to specific workflows and deliver personalized answers based on individual user contexts.

Simplified Pricing Information

• Starter Plan offers free version for up to 3 users, then $5-$6 per user monthly depending on annual or monthly billing.
• Builder Plan costs $10-$12 per user monthly, providing advanced features like custom branding and analytics.
• Enterprise Plan has custom pricing requiring direct sales contact, offering comprehensive features with dedicated support.
• Flexible billing options include monthly and annual payment structures with discounts for annual commitments.

Overall Opinion

Guru offers a fresh approach to intranet software for small businesses by focusing on practical knowledge management that integrates with your existing tools. Its AI capabilities and simple card-based system make information sharing straightforward and accessible. The free plan for up to three users provides an excellent entry point for very small teams, while the reasonable per-user pricing for paid plans makes it scalable as your business grows.

For small businesses struggling with information silos or spending too much time searching for documents, Guru provides a practical solution that keeps knowledge organized and accessible where your team already works. The platform's emphasis on keeping information updated through review cycles also helps ensure your team always has access to accurate information.