The Very Best Property Management Accounting Software in 2025

QuickBooks - by Intuit

QuickBooks has evolved into one of the most recognized financial management tools in the property management industry. It offers both desktop and cloud-based versions that cater to businesses of all sizes, from individual landlords to large property management companies.

The software connects directly with bank accounts and credit cards to import transactions automatically, eliminating tedious manual data entry. For property managers, this means simplified rent collection tracking, expense categorization, and maintenance cost monitoring.

What makes QuickBooks particularly useful for property management is its flexibility. You can customize the chart of accounts to match specific property management needs and create separate tracking for individual properties or units.

Internet Reviews

QuickBooks receives mixed reviews from property management professionals. Many praise its robust accounting features and wide integration capabilities. However, recent feedback shows growing concerns about customer service quality and unexpected account issues.

Users frequently mention difficulties with payment processing services, including unexpected account terminations and held funds. Some property managers report frustration with aggressive upselling tactics and difficulties resolving account problems through customer support channels.

Despite these challenges, QuickBooks remains a popular choice due to its comprehensive feature set and established reputation in the accounting software market.

Features

• Comprehensive Financial Management: Track your business finances with an all-in-one accounting solution that handles invoicing, expense tracking, and reporting for businesses of all sizes.
• Customizable Invoicing: Create professional invoices with your company logo, send them directly to customers, and set up recurring billing for convenience.
• Online Payment Processing: Enable secure digital payments that help you get paid faster and simplify your financial transactions.
• Automated Expense Tracking: Automatically categorize expenses, track bills, and manage payments across multiple vendors with minimal manual effort.
• Inventory Management: Monitor stock levels, receive low inventory alerts, and track product costs across multiple warehouses with advanced inventory tools.
• Payroll Processing: Streamline employee payments with automated direct deposits, tax calculations, and comprehensive payroll management.
• Detailed Financial Reporting: Generate comprehensive financial statements, sales reports, and cash flow analyses to make informed business decisions.
• Bank Account Integration: Connect your bank accounts to automatically import and match transactions, simplifying reconciliation.
• Tax Management Tools: Automatically categorize expenses for tax deductions, prepare 1099 forms, and support tax filing processes.
• Scalable Solutions: Choose from multiple versions that adapt to your business needs, from solo entrepreneurs to large enterprises.

Simplified Pricing Information

• QuickBooks Solopreneur offers budget-friendly pricing at $20 per month for freelancers, including business banking, invoicing, payment processing, and basic tracking for a single user.
• QuickBooks Online provides tiered pricing: Simple Start at $35/month, Essentials at $65/month, Plus at $99/month, and Advanced at $235/month, with increasing user and feature support from 1 to 25 users.
• QuickBooks Enterprise scales from Silver at $1,703/year to Diamond at $5,364/year, offering industry-specific solutions with increasing functionality for larger businesses.
• Additional Payroll Processing options include Core at $50 per user + $6 per employee monthly, Premium at $85 per month + $9 per employee, and Elite at $130 per month + $11 per employee, providing flexible payroll management solutions.

Overall Opinion

QuickBooks offers a solid foundation for property management accounting with powerful features and extensive third-party integrations. Its flexibility makes it adaptable to various property management business models, whether you manage a few units or hundreds.

The software excels in core accounting functions and financial reporting but lacks some property-specific features that dedicated property management software offers. Most property managers will need to use QuickBooks alongside other tools or add-ons for complete functionality.

While recent customer service and payment processing concerns are worth considering, QuickBooks remains a practical choice for property managers who prioritize accounting accuracy and detailed financial tracking. For those managing larger portfolios, the higher-tier plans provide the robust features needed to handle complex property accounting needs.

Xero - Cloud Accounting for Property Managers

Xero brings cloud-based financial management to property businesses with an approach that balances power and simplicity. This New Zealand-born platform has become a global favorite among property managers who need flexible accounting tools without the complexity.

What makes Xero stand out is how it transforms accounting from a dreaded task into a streamlined process. Property managers can handle everything from tenant invoicing to expense tracking in one intuitive dashboard. The clean interface makes financial management accessible even for those without accounting backgrounds.

For property management companies, Xero's real-time data access proves particularly valuable. Team members can check financial records, approve expenses, or send invoices from anywhere with internet access. This flexibility supports the mobile nature of property management work.

Internet Reviews

Across review platforms, Xero consistently earns praise for its user-friendly approach to accounting. Property managers particularly appreciate how quickly they can set up the system and start managing their financial operations. The automated bank reconciliation features save hours of manual work each week.

Not all feedback is positive, though. Some users report occasional bank connection problems, which can disrupt workflow. Others mention that while basic functions work smoothly, more advanced accounting needs sometimes require workarounds. Support quality receives mixed reviews, with some users reporting excellent experiences while others note inconsistent help when problems arise.

Features

• Online Invoicing and Payment Management: Create custom invoices with payment links, accept multiple payment methods, and automate payment reminders to streamline your billing process.
• Advanced Banking Reconciliation: Connect with over 21,000 global banks, automatically import transactions, and easily match statement lines to simplify financial tracking.
• Comprehensive Expense Management: Track and categorize business expenses, upload receipts via mobile app, and maintain clear visibility of cash flow and financial health.
• Project and Inventory Tracking: Manage project budgets, quotes, and invoicing while tracking stock levels and inventory movements in real-time.
• Integrated Payroll Solutions: Streamline employee payments, calculate deductions automatically, and ensure tax compliance across different regions.
• Robust Financial Reporting: Generate detailed financial reports, access advanced analytics, and gain insights to make informed business decisions.
• Multi-Currency and Global Integration: Support transactions in over 160 currencies, integrate with multiple business apps, and facilitate international operations seamlessly.

Simplified Pricing Information

• Standard Plan offers unlimited invoices and bill payments, suitable for local property management companies without international transactions.
• Premium Plan includes multi-currency support, designed for property managers with international properties or investors.
• Add-on features like Xero Projects and Xero Expenses are available at additional costs but can be valuable for tracking property maintenance projects.
• Pricing varies based on business needs, with scalable options to accommodate different property portfolio sizes.

Overall Opinion

Xero delivers a solid accounting platform that fits well with property management needs. Its strength lies in making daily financial tasks simpler while providing enough depth for growing businesses. The clean interface, mobile accessibility, and strong automation features make it a practical choice for property managers who want to spend less time on bookkeeping and more time growing their business.

While some advanced users might bump into limitations, and the occasional technical hiccups can disrupt workflow, Xero generally offers good value. For property management companies looking to modernize their accounting systems, Xero provides a balanced blend of power and usability that works for teams with varying levels of financial expertise.

Buildium - Complete Property Management Solution

Buildium stands out as a cloud-based platform designed specifically for property management professionals. It brings together essential tools for accounting, maintenance, and tenant management in one unified system that works across various property types.

The software adapts nicely whether you're handling residential apartments, commercial spaces, or homeowners associations. With its user-friendly interface, property managers can handle daily tasks like collecting rent and processing maintenance requests without jumping between different programs.

What makes Buildium particularly useful is its focus on automation. From tenant screening to payment processing, the platform helps reduce manual work so property managers can focus on growing their business rather than drowning in paperwork.

Internet Reviews

Buildium offers property managers a mixed bag of features, with users praising its comprehensive toolkit for leasing, maintenance tracking, and online payments. The platform shines in streamlining tasks and providing robust property management capabilities, particularly for larger portfolios. Many users appreciate its customer service, describing support staff as knowledgeable and responsive.

However, the software isn't without drawbacks. Some users report technical glitches that can slow down workflow, especially around email communication and reporting. The pricing structure and additional fees might also deter smaller property management teams. While customer support receives generally positive reviews, experiences can vary, with some users experiencing delays in issue resolution. Overall, Buildium appears to be a solid tool with room for improvement.

Features

• Comprehensive Accounting Management: Track every financial transaction with built-in tools that automatically reconcile bank accounts, manage accounts payable, and generate detailed financial reports for property owners and managers.
• Streamlined Rent Collection: Enable tenants to pay rent online through an automated payment portal using ACH or credit card, with instant fund transfers and optional transaction fee coverage.
• Digital Leasing Solution: Simplify property leasing with customizable lease templates, secure electronic signatures, integrated tenant screening, and automatic listing syndication across major rental websites.
• Efficient Maintenance Management: Allow tenants and staff to submit detailed work orders with photos and videos, automate repair scheduling, and seamlessly manage vendor communications and payments.
• Advanced Communication Platforms: Provide dedicated mobile apps for residents, owners, and board members to access financial reports, submit requests, and communicate directly with property management.
• Cloud-Based Document Storage: Store unlimited property-related documents securely, accessible from desktop and mobile devices, ensuring easy retrieval and organization of critical files.
• Flexible System Integrations: Access the Buildium Marketplace for enhanced functionality and utilize open API capabilities to create custom workflows and automate complex property management processes.

Simplified Pricing Information

• Essential plan starts at $58 per month, offering core features for basic accounting and task management, perfect for small operations.
• Growth plan begins at $183 per month, including unlimited incoming ACH, eSignatures, and performance insights for growing businesses.
• Premium plan priced at $375 per month provides full feature access with Open API, deeper integrations, and priority support for scaling businesses.
• All plans include unlimited users and document storage with no long-term contracts required, and a free 14-day trial is available to test features.

Overall Opinion

Buildium delivers a solid property management platform that works best for medium to large portfolios. Its strongest points are the comprehensive accounting tools and tenant portals that truly simplify day-to-day operations. The automation features save significant time, though smaller property managers might find the pricing a bit steep for their needs.

While some users report occasional technical issues, most find the system reliable and appreciate the regular updates that add new features. The mobile access gives property managers freedom to handle business from anywhere, which is increasingly important in today's market. If you manage multiple properties and need an all-in-one solution, Buildium deserves consideration despite its few shortcomings.

LandlordStudio - Intelligent Property Management for Independent Landlords

LandlordStudio stands out as a practical solution for property owners who want simplified financial management and tenant communication in one accessible platform. Created with smaller portfolios in mind, this software merges essential accounting tools with property management functions.

The platform works seamlessly across desktop and mobile devices, making it particularly valuable for on-the-go landlords. Its clean interface focuses on what matters most: tracking income and expenses, collecting rent, and managing property maintenance without unnecessary complications.

What makes LandlordStudio appealing is its approach to rental management fundamentals. Rather than overwhelming users with complex features, it delivers core financial and management tools that help independent landlords run their businesses efficiently.

Internet Reviews

Users consistently praise LandlordStudio for its straightforward approach to property accounting and management. Many landlords mention how the mobile app helps them stay organized while visiting properties or meeting tenants. The financial tracking capabilities receive particular praise, with users appreciating how the platform simplifies tax preparation.

Most negative comments center around the per-unit pricing structure, which some find gets expensive as their portfolio grows. A few users have noted limitations with receipt printing functionality and occasional hiccups with bank account integration. That said, the majority of reviews highlight the platform's reliability and usefulness for small to medium portfolios.

Features

• Comprehensive Income and Expense Tracking: Log rent payments and costs with custom categories and receipt scanning technology.
• Automated Rent Collection: Set up rent reminders, customize email templates, and create tenant-friendly payment processes.
• Bank Feeds Integration: Connect bank accounts to automatically sync transactions and simplify accounting for your properties.
• Advanced Reporting: Generate accountant-approved reports including profit/loss statements, Schedule E documents, and transaction summaries.
• Lease Management System: Store tenant information, track lease details, and manage rental agreements digitally.
• Property Maintenance Tracking: Monitor repair requests, communicate with tenants, and maintain records of all maintenance activities.
• Document Storage: Import and store important property documents with unlimited storage on paid plans.
• Mileage Tracking: Record property-related travel expenses automatically within your financial management system.
• Multi-Platform Access: Use the software across desktop and mobile devices with apps for both Apple and Android.
• Xero Accounting Integration: Sync transactions directly with Xero for improved financial reporting and tax preparation.

Simplified Pricing Information

• Free plan includes first 3 units with basic income/expense tracking, rent collection, maintenance tracking, simple reports, mileage tracking, and mobile access. You can unlock unlimited free units by enabling online rent collection for at least one property.
• PRO plan costs $18/month for the first 4 units, with each additional unit at $1/month. Some sources mention $15/month for first 3 units with 20% discount for annual billing.
• PRO features include multi-user access, automated bank feeds, recurring expenses, unlimited receipt scanning, document storage, advanced reports, automated reminders, Xero integration, Excel exports, and in-app data sharing.
• Check LandlordStudio's website for current pricing as rates may vary slightly from published information.

Overall Opinion

LandlordStudio delivers a solid accounting and management solution for independent landlords with smaller portfolios. Its strength lies in combining essential financial tracking with practical property management tools in an accessible format. The platform shines brightest for landlords with under 20 units who need straightforward expense tracking, rent collection, and basic reporting capabilities.

The free tier offers good value for those just starting out, while the PRO version adds important features like bank connections and advanced reporting that justify the cost for active landlords. While not the most feature-rich platform for large portfolios, LandlordStudio hits the sweet spot for independent property owners who want financial clarity without accounting headaches.

Yardi Breeze - Cloud-Based Property Management Made Simple

Yardi Breeze offers a straightforward approach to property management through its cloud-based platform. Designed to accommodate various property types including residential, commercial, self-storage, and affordable housing, it brings essential management tools together in one accessible interface.

The software stands out for its clean, user-friendly design that property managers can quickly learn without extensive training. Since it's cloud-based, users can manage their properties from anywhere with an internet connection, making it particularly valuable for on-the-go property professionals.

What makes Yardi Breeze practical is how it combines daily operations like tenant screening, maintenance requests, and financial management in a single system. This integration helps streamline workflows for busy property managers who need efficiency without complexity.

Internet Reviews

User feedback for Yardi Breeze shows a mix of positive experiences and some limitations. Many users praise the intuitive interface and comprehensive feature set, particularly highlighting the convenience of online rent collection and maintenance tracking. Customer service receives favorable mentions, especially during the onboarding process when new users need the most support.

Some users note that Yardi Breeze offers fewer functions compared to other Yardi products, which might disappoint those needing more advanced capabilities. Technical issues occasionally arise with automatic payment processing and invoice handling according to some reviews.

Features

• Marketing and Leasing: Lists properties across multiple platforms with online applications and vacancy tracking.
• Rent Collection: Offers secure online payment options including credit cards and ACH with recurring payment setup.
• Accounting System: Provides financial management tools with reporting, budget tracking, and detailed ledger functions.
• Owner Tools: Includes investment tracking, performance reporting, and financial calculators for property owners.
• Property Maintenance: Allows tenants to submit and track maintenance requests online with integrated payment processing.
• Self-Storage Management: Features reservation systems and specialized tools for storage property management.
• Cloud-Based Access: Enables remote property management from any device with internet connectivity.

Simplified Pricing Information

• Residential Properties: $1 per unit monthly (minimum $100 monthly)
• Commercial Properties: $2 per unit monthly (minimum $200 monthly)
• Affordable Housing: Requires Premier plan at $3 per unit monthly (minimum $400)
• Associations (Condo/HOA): Premier plan at $1 per unit monthly (minimum $400)
• Self-Storage and Manufactured Housing: Custom pricing through Premier plan
• No extra fees for setup, training or support (though some add-ons like screening have per-use costs)

Overall Opinion

Yardi Breeze delivers a solid solution for property managers seeking simplicity without sacrificing essential functionality. Its strength lies in bringing together key management tasks in an approachable interface that doesn't require extensive training to master.

The tiered pricing structure makes it accessible for smaller portfolios while still offering options for those managing larger or more complex properties. While not as feature-rich as some competitors, it hits the right balance for many property managers who want practical tools without overwhelming complexity.

For property managers who value accessibility and straightforward operation over advanced features, Yardi Breeze represents a practical choice in the 2025 property management landscape. Just be aware of the minimum monthly charges, which might affect the value proposition for very small portfolios.

AppFolio - All-in-One Property Management Solution

AppFolio stands out as a comprehensive software solution designed specifically for property managers handling residential, commercial, and community association properties. The platform brings together essential property management tools in one user-friendly interface, making daily operations smoother and more efficient.

What makes AppFolio particularly useful is its centralized approach. Property managers can access their entire portfolio from a single dashboard, allowing them to handle everything from tenant communications to maintenance requests without jumping between different systems. This integration helps streamline workflows and reduces the administrative burden that often comes with managing multiple properties.

The software was built with both property managers and tenants in mind. While managers get powerful tools to run their business, tenants receive their own portal for handling rent payments and maintenance issues. This dual focus creates a better experience for everyone involved in the property management relationship.

Features

• Comprehensive Accounting Suite: Streamline financial management with automated billing, online rent payments, and secure payment processing that calculates late fees automatically.
• Community Management Tools: Organize events, manage committees, and coordinate community activities through an integrated calendar and event planning system.
• Commercial Property Management: Efficiently track lease terms, manage rent rolls, and handle complex commercial property operations with precision.
• Advanced Tenant Portal: Enable tenants to submit maintenance requests, communicate with property managers, and access important account information online.
• Robust Owner Reporting: Generate detailed financial reports, securely share documents, and provide transparent insights into property performance.
• Intelligent Maintenance Management: Create, assign, and track work orders while managing vendor relationships through a centralized system.
• Integrated Marketing Platform: Manage property listings, handle rental applications, and streamline tenant screening processes with comprehensive marketing tools.
• Mobile Accessibility: Access all property management functions from anywhere using a user-friendly mobile app that keeps you connected on the go.

Simplified Pricing Information

• Core Subscription starts at $1.49 per unit per month with a $298 minimum monthly spend, ideal for portfolios with 50+ units and includes essential property management features.
• Plus Subscription costs $3.20 per unit per month with a $960 minimum monthly spend, offering advanced leasing metrics and premium software integrations for portfolios with 300+ units.
• Max Subscription priced at $5 per unit per month with a $7,500 minimum monthly spend, designed for large portfolios of 1,500+ units and includes a leasing CRM, custom fields, and a dedicated account manager.
• Pricing varies by property type: Residential at $1.49-$3.20 per unit, Commercial at $1.50 per unit, and Community Associations at $0.80-$0.85 per unit.
• Additional costs may include onboarding fees and potential add-ons for specific features not included in base subscriptions.

Internet Reviews

AppFolio receives mixed feedback across various review platforms. Users consistently praise its intuitive interface and comprehensive management toolkit that simplifies property oversight and tenant communication. The accounting features earn particular appreciation for their ability to streamline financial management and reporting.

However, customer support emerges as a common pain point in user reviews. Many report difficulties reaching live representatives when issues arise. Some users also express frustration about limited customization options that make it challenging to adapt the software to specific business needs. Recent pricing changes have also sparked criticism, with some property managers noting new fees for services that were previously included.

Overall Opinion

AppFolio delivers a solid property management solution that works well for businesses managing multiple units across different property types. The software strikes a good balance between functionality and usability, making it accessible for teams with varying technical abilities. Its strength lies in providing a unified platform where accounting, tenant management, and maintenance can all be handled efficiently.

The pricing structure does favor larger portfolios, with minimum spend requirements that might put the software out of reach for smaller operations. The customer support concerns are worth considering, especially for businesses that might need frequent assistance during implementation.

For property managers seeking an all-in-one solution with strong accounting capabilities and tenant-facing features, AppFolio remains a worthwhile option despite its limitations. The platform continues to evolve with regular updates that address user feedback and industry needs.