Bill4Time Review - Features, Pricing & Deals

Bill4Time is a comprehensive billing and time tracking software that helps law firms and solo practitioners manage their day-to-day operations. The platform combines time tracking, billing, trust accounting, and document management into one unified system.

At its core, the software lets legal professionals track billable hours, create invoices, and handle client payments through a secure online portal. Users can record time entries from any device, whether they're in the office or on the go. The system also includes trust accounting features to help firms stay compliant with legal regulations.

The software comes in three tiers: Time & Billing, Legal Pro, and Legal Enterprise. Each plan builds on the previous one's features, with pricing starting at $29 per user per month. While the basic plan covers essential time tracking and billing needs, higher tiers add specialized legal features like conflict checking and LEDES billing formats.

For firms looking to streamline their operations, Bill4Time offers integrations with common business tools like QuickBooks and Box. The platform also includes reporting features that give insights into financial performance and workload management.

• Time Tracking: Capture billable hours flexibly with real-time tracking across devices, allowing precise time entry for staff, contractors, and automatic appointment conversions.
• Billing and Invoicing: Create customizable invoices with easy branding, online email capabilities, and support for LEDES format exports for corporate client billing.
• Trust and IOLTA Accounting: Simplify client trust account management with comprehensive tracking, detailed reporting, and robust compliance features for legal financial handling.
• Document Management: Store and organize documents efficiently with seamless Box.com integration and structured client and matter-related storage solutions.
• Client Portal and Payments: Provide secure online access for clients to view invoices and make payments, accelerating payment collection by up to 30%.
• Reporting and Analytics: Generate comprehensive financial reports including aging, collections, and work-in-progress insights to support strategic business planning.
• Mobile Accessibility: Access billing and time tracking features across iPhone, iPad, Android, and BlackBerry devices for ultimate convenience.
• Advanced Security: Protect sensitive data with 256-bit encryption and SSAE 16 Type II certified hosting in a secure US data center.
• Seamless Integrations: Connect smoothly with QuickBooks and other platforms to streamline accounting and practice management workflows.
• Task and Conflict Management: Efficiently manage tasks and run conflict checks directly within the legal practice management system.

• Free trial available to test software features before committing to a paid plan.
• Time & Billing Plan: $29 per user/month (monthly) or $27 per user/month (annual with 10% discount), including essential time tracking, invoicing, and reporting features.
• Legal Pro Plan: $49 per user/month (monthly) or $45 per user/month (annual with 10% discount), adding advanced legal features like contingency billing, trust accounting, and conflict checking.
• Legal Enterprise Plan: $89 per user/month (monthly) or $80 per user/month (annual with 10% discount), offering customizable data fields and a dedicated account manager.

Bill4Time offers robust trust accounting features that help law firms stay compliant with bar regulations. You can track client trust funds separately from operating accounts, generate detailed trust account statements, and maintain accurate ledgers for each client. The system also helps prevent trust account overdrafts with automatic alerts and provides comprehensive reports that make reconciliation easier. Trust accounting is included in the Legal Pro and Enterprise plans, not the basic Time & Billing package.

Yes, you can customize invoice templates in Bill4Time to match your firm's branding. You can add your logo, change colors, and adjust the layout of your invoices. The system offers several pre-built templates that you can modify based on your needs. Some users mention that certain customizations like adjusting logo sizes can be tricky, but overall, the invoice templates are flexible enough for most professional needs.

The Bill4Time mobile app lets you track time, record expenses, and manage clients while you're away from your desk. It works on iPhone, iPad, Android, and even BlackBerry devices. Most users find it handy for basic time tracking on the go, but some report it has fewer features than the desktop version. The app can occasionally run slower than the desktop version, and some users mention that the interface feels less polished. Still, it's a useful tool for catching billable time that might otherwise slip through the cracks.

Bill4Time does offer QuickBooks integration, which helps streamline your accounting processes. You can sync clients, invoices, payments, and expenses between the two systems. However, some users report that the integration isn't as seamless as they'd like. The connection works better with QuickBooks Online than with the desktop version. If accounting integration is crucial for your practice, you might want to test this feature thoroughly during your free trial period.

Bill4Time comes with a wide range of reports that help you track your firm's financial health. You can run reports on aging accounts, collections, work-in-progress (WIP), productivity by staff member, client profitability, and trust account activity. The system also offers tax reports and customizable financial summaries. Reports can be exported to Excel or PDF formats for sharing with partners or accountants. Most users find the reporting features comprehensive enough for making informed business decisions and identifying trends in their practice.