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Document Locator- Features, Pricing & Deals

Document Locator is a comprehensive enterprise document management system developed by ColumbiaSoft, designed to enhance collaboration, efficiency, and compliance across various industries, particularly in construction, engineering, and regulated sectors. By effectively managing, sharing, and securing documents, Document Locator minimizes risks and improves productivity, making it invaluable for organizations that require stringent document control.

The system seamlessly integrates with Microsoft Windows and Office applications, including Outlook, offering users a familiar working environment. It facilitates organized collaboration and sharing among different roles, tasks, departments, and locations, integrating with tools like Brava!, AutoCAD, and SharePoint to streamline the sharing of designs, drawings, and documents. Additionally, automated workflows manage business processes such as RFIs, Submittals, RFQs, and Change Orders, routing information to the right people for review and approval.

Document Locator provides robust version control and role-based security, ensuring all changes are tracked and access is controlled. It is designed to handle the document control lifecycle in regulated industries, helping organizations maintain audit-ready compliance by managing policies, procedures, production records, and Change Management effectively. The system also includes integrated document scanning capabilities, replacing manual, paper-driven procedures with electronic filing and approvals, enhancing efficiency.

In addition to strong document management features, Document Locator offers email management with archiving and compliance solutions, and accessibility through WebTools for employees on the go. Notifications and approval mechanisms keep processes on schedule, while an audit trail ensures transparency and security. Users have reported significant time savings and ease of use with minimal training required.

While specific pricing details are not publicly disclosed, interested organizations can contact ColumbiaSoft directly or request a quote through the Document Locator website for tailored pricing information. Overall, Document Locator is a powerful, essential tool for document management, collaboration, and compliance, trusted across various sectors.

Features

  • Purpose: Document Locator is engineered to manage, share, and secure documents efficiently, reducing risk and improving productivity. It is particularly useful for industries that require strict document control and compliance, such as construction, engineering, and regulated sectors like food, biotech, medical devices, and pharmaceuticals.
  • Integration with Microsoft Applications: Document Locator integrates seamlessly with Microsoft Windows and Office applications, including Outlook. This allows users to work within familiar environments, enhancing usability.
  • Collaboration and Sharing: The system organizes collaboration among different roles, tasks, departments, and locations. It enables the sharing of information, recording of changes, and tracking of approvals efficiently to keep projects on schedule and budget. Integrations with tools like Brava!, AutoCAD, and SharePoint facilitate collaboration and sharing of designs, drawings, and documents.
  • Automated Workflows: Document Locator automates business processes such as RFIs (Requests for Information), Submittals, RFQs (Requests for Quotations), and Change Orders. Custom workflows route information to the right people for follow-up, review, and approval.
  • Version Control and Security: The system provides robust version control, ensuring that all changes to documents are tracked and recorded. Role-based security ensures that access to documents is controlled, and an audit trail is maintained for every transaction and approval.
  • Document Control and Compliance: Document Locator is designed to address the unique challenges of regulated industries. It facilitates the entire document control lifecycle, from creation and approval to revision control and training. This includes managing policies, procedures, work instructions, production records, logs, NCR/CAR (Non-Conformance Report/Corrective Action Report), and Change Management. The system helps organizations maintain audit-ready compliance by ensuring that all documents are properly managed and accessible.
  • Scanning and Paperless Processes: Document Locator includes integrated document scanning capabilities, allowing for the capture and management of paper documents electronically. This replaces manual paper-driven procedures with electronic filing, routing, reviews, and approvals.
  • Email Management: The system offers email management features, including email archiving and compliance solutions to speed up email retrieval and ensure regulatory compliance.
  • Accessibility and Mobility: Document Locator WebTools provides accessibility for workflow approvals, even for employees who travel frequently and do not have direct access to their computers.
  • Notifications and Approvals: The system includes notifications and approval mechanisms to keep the process organized, on schedule, and visible to management.
  • Audit Trail: An audit trail is recorded for every transaction and approval, ensuring that deadlines are met and information remains secure.
  • Customer Feedback: Users have reported that Document Locator is easy to set up and use, with minimal training required. It has significantly reduced the time taken to find documents, from minutes to seconds.
  • Efficiency: Document Locator speeds up processes by automating manual tasks and reducing the time spent searching for documents.
  • Risk Reduction: The system mitigates risk by providing an electronic process that is fast, secure, and auditable. This helps in meeting deadlines and reducing the risk of missing costly deadlines.
  • Compliance: It ensures regulatory compliance by managing documents in a way that meets regulatory requirements, particularly in industries with strict compliance standards.

Pricing

  • Pricing details for Document Locator are not explicitly provided on the website or available sources. To obtain pricing information, you would need to contact ColumbiaSoft directly or request a quote through their website.
  • You can use the contact form on the Document Locator website to inquire about pricing, or reach out to ColumbiaSoft using the phone number (800-298-1172) or email address available on the website.
  • Another way to learn about pricing is by requesting a demo, which may lead to discussions about pricing and tailored solutions for your organization.
  • Since pricing is not publicly disclosed, engaging directly with ColumbiaSoft is necessary to get a detailed quote.
Last Updated
August 30, 2024 10:53

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